We will work with you to select the appropriate menu and Williamson wines for your occasion.

All dishes are prepared by our in-house culinary team and thoughtfully paired with the wines being served. We begin with the wine, consider its fruit, structure and character, then create the food that will bring it properly to the table.

Food quantities are prepared from the final attendance information you provide. We also prepare a reasonable amount of additional food for staff meals and guests who may request another portion.

There is no additional charge for this food overage. Takeaway meals and containers are not included as part of the event.

Please provide details of known food allergies and dietary preferences during the planning process.

Advance notice gives our chefs the best opportunity to create a thoughtful alternative while preserving the quality and flow of the overall menu.

We will confirm what can be accommodated before the menu is finalized.

Every event is planned backward from the agreed date and time. This allows us to schedule the venue, culinary team, wines, service staff and anything else being prepared for the occasion.

Some events are planned months ahead; others come together more quickly. Our events team will establish an appropriate timeline with you.

A deposit equal to 50% of the anticipated event price confirms the agreed date and allows our team to begin making arrangements.

The remaining balance is due thirty days before the event, when the menu, wines and attendance information are finalized.

The card used for the booking may be charged for the agreed deposit, final balance and any later charges that you approve or that arise under these event guidelines.

We understand that event plans evolve. Please send requested changes to our events team as early as possible.

Final attendance information should be provided no later than thirty days before the event. Changes requested after that date will be considered wherever practical, but may depend on food, wine, staffing and venue arrangements already made.

Any change affecting the event price will be discussed and confirmed with you.

You may cancel your event by contacting our events team.

If cancellation is received more than fifteen days before the event, 50% of the event fees already paid will be refunded.

Event fees are non-refundable when cancellation is received within fifteen days of the event because food, wine, staffing and venue arrangements will already have been committed.

In the unlikely event that Williamson must cancel the occasion, all event fees paid to us will be refunded.

Event pricing is generally based on the experience and services planned for the occasion.

Depending on the agreed event, your fee may include:

• Use of the selected Williamson venue
• Tables, chairs, table settings and wine stemware
• Event and service staff
• Food prepared by the Williamson culinary team
• Williamson wines selected for the menu
• A knowledgeable wine host or educator

Where appropriate and available, the winemaker, a member of the Williamson family or one of our chefs may join the gathering to discuss the wines or food.

Your event proposal will explain exactly what is included in your particular occasion.

We are happy to discuss appropriate decorations, signs, displays and presentation equipment during the planning process.

Please do not attach anything to walls, windows, furniture or other parts of the venue. Our team will assist with the placement of approved items.

Any special setup, removal or outside equipment costs will be discussed with you in advance.

Please help your guests arrive and depart according to the scheduled event times. This allows our chefs and service team to present the food and wine as intended.

If the event continues more than thirty minutes beyond the scheduled finishing time, an additional service charge of $10 per guest for each additional hour, or portion of an hour, will apply until the event concludes.

Our events team can also discuss transportation arrangements so everyone can enjoy the wines and return safely.

Please do not bring outside food or beverages unless they have been discussed and approved during the planning process.

Controlled or unlawful substances are not permitted at any Williamson property.

These guidelines protect food safety, responsible wine service and the experience we have agreed to create for you.

We want every guest to enjoy the wines and return home safely. Williamson controls wine service throughout the event.

Our team may request identification and may slow, suspend or refuse wine service whenever necessary. Wine will not be served to anyone who is underage or appears intoxicated.

We ask you and your guests to respect the decisions of our event and service team. Safe hospitality is good hospitality.

Private events should be comfortable and enjoyable for guests, staff and our neighbors.

We ask the event host to help us maintain a respectful atmosphere and to cooperate if our team raises a concern about unsafe, disruptive or inappropriate behavior.

If a serious problem cannot be resolved, Williamson may end wine service or conclude the event. Fortunately, good food and sensible company tend to keep such drama where it belongs—in novels.

Music volume, performance times and breaks will be managed according to the venue, agreed event schedule and local requirements.

Normal preparation and cleanup are included in your event.

The event host is responsible for damage caused by guests, outside vendors or equipment brought to the property. The host is also responsible for exceptional cleaning made necessary by guest conduct.

If such a situation occurs, we will explain the work required and provide supporting information before the related cost is charged.

Your event proposal, confirmed correspondence and these planning guidelines together describe the arrangements for your event.

Any later changes should be confirmed in writing so both you and the Williamson events team are working from the same information.

By approving the event proposal and paying the deposit, you confirm that you have reviewed and accepted the arrangements and guidelines for your event.

These guidelines are intended to keep expectations clear and help us deliver the event we have planned together.